Regular Meeting Minutes of the Library Board of Trustees

Thursday, March 9, 2023 4:00 PM

Lovell, WY Branch Library

Called to order: by Chairman Ted Menke at 4:00PM

Attendance: Ted Menke, Barbara Anne Greene (by zoom), Julie Brown, Lea Sorenson, Barb Fiedler, Gail Gillard, Troy Butler

Approve Agenda: Not done

Approval of January minutes: It was moved, seconded and unanimously accepted to approve January’s minutes

Financial report: Troy shared statement and report. The following number lines were pointed out: 6001 computer maintenance was high because we bought so many computers at once. From now on, that will be staggered. Total of 6000 is high. 6300 books might be inflated. There might be other things counted in this line. 6520 Payroll expenses right on budget. 6530 Employee benefits is low because insurance is not being provided at this time.  We are only 4% over where we should be. New budget will be worked on starting the first of May. Maxine will be working on tracking receipts & things from cards so we have system showing where every branch is at each month. They will also be working on making sure things are being counted on the right number line, try to have things more streamlined.  Position and payment of bookkeeper was adjusted a little to fit the needs of the library. (see New Business) Barbara Anne moved and Barb 2nd to accept treasurer’s report.

Director’s report:

1. Managers’ Reports/ Monthly Statistics January and February manager reports were included for all three libraries. Greybull is still closed from water damage. Employees are working in Basin. Deaver/ Frannie had different numbers of computer usage than usual. Lovell noticed an increase in people coming into the library the month of February and felt it was because of the Teen Art Exhibit. You could only vote once a day, so people would come in multiple days to vote for their favorite artist.

2. Greybull update: Gail: got insurance check for items that got damaged: $1,187.00. We might have more damaged items when we unpack things and hope insurance will be receptive to covering these items.  Some of the check was used on paint for accent areas in the library. Ted: City gave library a container to store books in. As of today, carpet is defective.  They’ll have to reorder.  Half was already glued down, so that has to come up.  They might start on the meeting room which means moving shelves multiple times.  Todd will see what’s up – make it right with the carpet company. It will be 10-14 days to get new carpet. Library workers who traveled to Greybull to help clean out the library were paid for the travel time.

3. Lovell and Basin: Both libraries did inventory of supplies in these libraries. List is provided to all libraries.  Then everyone knows what is available to use before making purchases. These libraries are providing proctoring for Casper College now.

4. Library workers’ meeting: “Patron Comment” paper will be at library counters.  At manager meeting in February, read and discussed Four Ingredients.

Old Business:

1. Basin Saturday hours: Statistics for Jan/Feb show that Basin should go down to once a month. We will always do story time & maybe another event on the open Saturday. If “Friends of the Library” want to use the library for a Saturday activity, that can be arranged.

2. Summer reading Program: Received grant from Wyoming Arts Council to help. Need to apply for next year by April 15. Will need to send something back to Arts Council to show what money is used for. T-shirts for staff ordered. Library workers are getting together to share ideas.

3. Maintenance issues: Lovell & Basin gutters need fixed. Sink is fixed in Basin. Fire Marshall visited library.  Because no one sleeps in the libraries, there are multiple exits, and we don’t meet the maximum number for the space, we don’t need smoke detectors.  Fire extinguishers have been checked and are in working order.

New business:

1. Over the next few weeks Gail, Troy, and Maxine will be working on budget. Gail will present the budget to the Commissioners.

2. Bookkeeper:  Gail would like current bookkeeper to continue working. Bookkeeper will be working mostly from home. She will be doing budgeting also. Salary request for $800/month. It was moved, seconded and approved to offer the salary of $850 per month.

3. Custodial positions: Staff has been doing job in Basin since end of December. Cynthia has been doing it in Greybull. Would like to combine both positions into one and advertise. Suggestion by board member of starting salary of $11.50 per hour. Gail is told she can make that decision. She and Barb will work together on a job description to advertise.

4. Wyoming State Report completed. Troy helped with financial part. Made a new list to help keep track of statistics needed for the report to make it easier next year.

5. Commissioners meeting: It was a meet and greet. It went well.

Motion made by Barbara Anne, seconded by Lea and unanimously voted to end meeting at 5:15 pm.

Minutes respectively submitted by Julie Brown, treasurer

Next meeting: Thursday, April 13, 2023, 4:00pm at the Big Horn County Library, Basin

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