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Big Horn County Library

Board Members

Julie Brown - Board Chair

2nd Term - (3 Year Term)
May 11, 2021 - June 30, 2024

 

Barbara Fiedler

1st Term (3 Year Term)

May 12, 2022 - June 30, 2025

 

Lea Sorenson - Treasurer

1st Term - (3 Year Term)
May 12, 2022 - June 30, 2025

 

Nikole Greene

1st Term

June 30, 2023 - June 30, 2024

 

Ted Menke

2nd Term - (3 Year Term)
July 1, 2022 - June 30, 2025   
  

 Library Board Meetings ~ 2023
Meetings are held 2nd Thursday of every Month

January 12

9 February

March 9

April 13

May 11

June 8

July 13

August 10

September 14

October 12

16 November

December 14

 ~ Basin Library - 4:00 pm

 ~ Lovell Library - 4:00 pm  Canceled   

 ~ Lovell Library - 4:00 pm

 ~ Basin Library - 4:00 pm

 ~ Greybull Library - 4:00 pm

 ~ Frannie Library - 4:00 pm

 ~ Basin Library - 4:00 pm

 ~ Basin Library - 4:00 pm  Canceled

 ~ Lovell Library - 4:00 pm

 ~ Basin Library - 4:00 pm

 ~ Greybull Library - 4:00 pm

 ~ Greybull Library - 4:00 pm

Regular Meeting Minutes of the Library Board of Trustees

Thursday, September 14, 4:00 PM, Lovell WY Branch Library

Called to order: Chairman Ted Menke @ 4:00 PM

Attendance: Ted Menke, Julie Brown, Lea Sorenson, Nikole Greene, Barb Fiedler, Gail Gillard, Troy Butler

Amendment to agenda: Approved

Approval of minutes from last meeting: It was approved, seconded and unanimously approved to accept July’s minutes.

Visitors: Angela Butler, and Melissa Cooke

Financial Report: Budget for 2023/24. Commissioners gave a lower amount than anticipated so we discussed cutting the amount of cash on hand. More money to put into the budget for books and personnel. New column for grants added.

Motion to approve contract with Troy Butler Accounting for 2023/24 approved, seconded and unanimously approved to accept.

Directors Report:

  1. Statistics: Managers should all be using same spreadsheet

  2. Greybull: Had STEM GKS program offered for student’s grade 2nd-6th.  Lisa Kunkle had a Photography Exhibit. Rebecca Kinane had an Art show.

  3. Basin: Local artist Linda Jolley held a painting class. In the process of weeding the Adult Nonfiction section of the library. Was last month for Maxine.

  4. Lovell: Celebrated Wyoming statehood with a fun activity for the entire library. The annual teen summer activity was well attended. Casper Science Zone came to Lovell and provided a program for children. Lovell Recreation/Boces is sponsoring a Tween Book Club. Had Back to School Water Carnival.

  5. Deaver/Frannie: Quiet summer but looking to add activities next summer.

  6. Catalog Training: All employees are getting trained.

 

Old Business: Rocky Mountain Power Grant awarded. TCT update lines.

New Business: Election of Officers are as follows: Chairman: Julie Brown, Secretary: Nikole Green w/ help from Barb Fielder, Treasurer: Lea Sorenson. Remove Barbara Anne Green and Maxine Ruppert from Bank accounts- Motion approved. Zoom meeting option in Winter Added-Motion approved

  • 5:18 PM

Next Library Board Meeting: October 12 @ 4:00 PM

Regular Meeting Minutes of the Library Board of Trustees

Thursday, July 13, 2023 4:00 PM, Basin, WY Branch Library

Called to order: by Chairman Ted Menke at 4:05 PM

Attendance: Ted Menke, Julie Brown, Barb Fiedler, Gail Gillard, Troy Butler

Recognition of visitors:None

Approve Agenda: With amendments, approved

Approval of June minutes: It was moved, seconded and unanimously accepted to approve June’s minutes

Financial report: Went through budget. Overall, we are in a good place financially. We are waiting on approval from county commissioners for our budget. Even if we have to wait until October for our 1st payment, we’ll be ok. Need to get information for audit to county by August 2. Audit will be done August 7-11. Don’t see any issues. Looks like it will be a good audit. By next meeting Troy will have a contract for us to sign for the next year. Financial report was accepted.

Director’s report:

  1. Managers’ Reports/ Monthly Statistics Circulation statistics are mostly under last year but attendance has been up.  Some new statistics on chart to reflect report Gail needs to fill out for state. Saunshe Miller will be doing a cataloging workshop for all librarians. Website needed to be tweaked for phone usage. Just Greybull needs to finish up. Carolyn with the Foundation is working toward a meeting in mid-August.

  2. Greybull: Added Juvenile and young adult/adult programs to summer reading because of Wyoming Arts Council grant, Friends of the Greybull Library, and donations. Successful program. Had a science day.

  3. Basin: Total of 86 patrons signed up for summer reading. Many more than expected. Successful program.

  4. Lovell: 299 patrons signed up and participated. Thanks to Wyoming Arts Council Grant, books from Wyoming Child Support, and Friends of the Lovell Library, had successful program. Average attendance for month of June: 121 people.  July 26 will be a Science Day for grades 2-6.

  5. Deaver/Frannie: We will be having our meeting in September in either Deaver or Frannie

Old Business:

  1. Bank Authorization Greybull – Director: bank has minutes and will call when they are ready for Gail to come in to sign.

  2. Rocky Mountain Power Grant- haven’t heard anything. Just waiting.

New business:

  1. Director travel expenditures: Mileage is well over allotted amount. Would like more with new budget.

  2. Staffing update: Maxine’s last day as bookkeeper is August 31 of this year. Suggestion made to hire Angela Butler, Troy’s wife, who is working as a bookkeeper.  She would work about once a week, 4-8 hours, once a month in Basin.

  3. Board members- select new positions next month when we hopefully have a full board.

  4. Oral History talked about on the Outrider, Wyoming State Library newsletter. Suggestion made to see if we can use this program

Meeting adjourned at 5:06 pm.

Minutes respectively submitted by Julie Brown, treasurer

 

Next meeting: Thursday, August 10, 2023, 4:00pm at the Basin Library   Canceled

                             ______________________________________________________________________

 

Library Board Minutes for June 8th, 2023

Meeting Called to order at 4:00 pm  

Attendance: Ted Menke, Julie Brown, Lea Sorenson, Nikole Green, Gail Gillard, and Troy Butler

Approve Agenda: With Amendments, approved.

Minutes from May Meeting Approved and Seconded

Financial Report from Troy Butler

Motion to accept Financial Report Approved and Seconded

Motion made to get rid of Fax Machine Approved and Seconded

Directors Report on Summer Reading Program/Monthly Statistics

Director given ok to investigate Cordless phones.

Old Business:

Grand Opening of Greybull was a success.

Applied for 2 Grants from Arts Council for next year. Received both, one for $1707, and one for $1278 for summer reading program next year.

Blood Pressure Cuffs now in Deaver, Lovell, and soon to be in Basin and Greybull

New Business:

Motion was made to remove Pat Crumrine’s name and accept Gail Gillard name at Security State Bank on Library Accounts there. Motion was Approved and Seconded

GoWyld Mometrix now on main page of Library Web page

Board Members’ handed copy of board relations page

Nikole Green added her contact info and board member to update theirs

Elections of Officers to be held in July

Adjournment:

Meeting Adjourned at 4:58 PM Approved and Seconded

                              _____________________________________________________________

Regular Meeting Minutes of the Library Board of Trustees

Thursday, May 11, 2023 4:00 PM, Greybull, WY Branch Library

Called to order: by Chairman Ted Menke at 4:00PM

Attendance: Ted Menke, Julie Brown, Barb Fiedler, Nikole Greene, Gail Gillard.

Recognition of visitors: Nikole was introduced as new board member taking the place of Barbara Anne

Approve Agenda: With amendments, approved

Approval of April minutes: It was moved, seconded and unanimously accepted as amended to approve April’s minutes

Financial report: Troy’s report and statement was shared by Gail.  There will be some adjustments in the next report as Gail and Troy work to clean up line items and have purchases in the appropriate places. We are through at least 80% of the fiscal year and just under 80% of the budget. We will no longer need to sign checks at board meeting, just the paper we sign for auditing puposes.

Director’s report:

  1. Managers’ Reports/ Monthly Statistics Managers’ meeting agenda was passed around to share with the library board to show what was covered. The managers have been asked to read Nice Bike by Mark Scharenbroich as well as other books to share with patrons. Monthly statistics reflect Greybull being closed from water damage. They are now open

  2. Personel New custodian started May 1. Working M & W 3 hours in Basin, 2 hours in Greybull.

  3. Greybull update: Starting May 10, TCT tech will come once a week to help patrons with technological support. Soft opening was April 19, 2023. Grand Reopening will be May 18, 2023 from 5-8:30pm- see new business

  4. Basin: New display at the library. Will be opened the 2nd Saturday starting in May and will have story time that day.

  5. Lovell: Global Youth Service Day- had a great turnout and got a lot done.

  6. Deaver/Frannie: Gail went there a couple of times and had some positive experiences. They now have blood pressure cuffs to check out. Both are open 3:30-5:30 Deaver: M/W, Frannie: T/Th

Old Business:

  1. Summer Reading Program 2023 “All Together Now”; Wyoming Arts Council Grant submitted for 2024 Summer Reading program. Should know by end of month if we received it. This year’s grant was written for Basin, next year’s is for all three libraries.

  2. Blood pressure cuffs available in Lovell, Frannie, and Deaver. They come with a nice pamphlet with good information and a cookbook. Basin and Greybull will receive theirs soon.

  3. Maintenance issues: Jeremy thinks the gutter issue in Lovell is fixed, lights are done, fence is done, shed still needs done, Basin door is unlocking and locking at random. Think we need a new door.

  4. Patron Library cards: Picture selected. Order in July in new fiscal year.

New business:

  1. Budget update- Commissioner’s meeting went well. Asked for 7% increase. Feel optimistic.

  2. Payroll sheet- We were using county’s but it wasn’t compatible to our needs. Each sheet will have 3 signatures: employee, manager, director/bookkeeper

  3. Grand Opening in Greybull: They’ve requested the board come and help keep food and drink out of library and museum

  4. Signed cards to American Legion for new flag at Basin and to Evelyn for recognition of help during Greybull closure

  5. Landscaping at Greybull- town council reversed decision of landscape in front and will be fixing it

Motion made by Barb, seconded by Nikole and unanimously voted to end meeting at 5:07 pm.

Minutes respectively submitted by Julie Brown, treasurer

 

Next meeting: Thursday, June 8, 2023, 4:00pm at the Frannie Library

Library Board Minutes for April 13th, 2023

Meeting called to order at 4:00 pm

Approve Agenda: Approved and Seconded

Motion to accept Minutes: Approved and Seconded

Financial Report:

Going forward Troy will sign checks

Under budget by 3.8%

Barb Fiedler Moved to approve Financial Report/Julie Brown Seconded

Directors Report:

Grand Opening Greybull Library May 18th

Doing a Murder Mystery in Basin

Frannie/Deaver utilization

Old Business:

Custodian Hired to do both Basin and Greybull Libraries

Summer Reading program theme All Together Now

Maintenance issues (gutters, lights, doors) resubmitted

New Business:

Arts Council Grant submitted 4/2023

Blood Pressure Cuffs available soon in Lovell/Grant provided by state/other libraries to follow

Getting new Patron Library Cards for all Libraries

Meeting with Troy Butler to set 2024 Budget on April 20-21

Commissioner’s Meeting May 4th to hand in budget

Adjournment:

Meeting Adjourned at 5:15 pm Julie Brown Motion/Barb Fiedler Seconded

Next Meeting May 11th Greybull

Regular Meeting Minutes of the Library Board of Trustees

Thursday, March 9, 2023 4:00 PM

Lovell, WY Branch Library

Called to order: by Chairman Ted Menke at 4:00PM

Attendance: Ted Menke, Barbara Anne Greene (by zoom), Julie Brown, Lea Sorenson, Barb Fiedler, Gail Gillard, Troy Butler

Approve Agenda: Not done

Approval of January minutes: It was moved, seconded and unanimously accepted to approve January’s minutes

Financial report: Troy shared statement and report. The following number lines were pointed out: 6001 computer maintenance was high because we bought so many computers at once. From now on, that will be staggered. Total of 6000 is high. 6300 books might be inflated. There might be other things counted in this line. 6520 Payroll expenses right on budget. 6530 Employee benefits is low because insurance is not being provided at this time.  We are only 4% over where we should be. New budget will be worked on starting the first of May. Maxine will be working on tracking receipts & things from cards so we have system showing where every branch is at each month. They will also be working on making sure things are being counted on the right number line, try to have things more streamlined.  Position and payment of bookkeeper was adjusted a little to fit the needs of the library. (see New Business) Barbara Anne moved and Barb 2nd to accept treasurer’s report.

Director’s report:

  1. Managers’ Reports/ Monthly Statistics January and February manager reports were included for all three libraries. Greybull is still closed from water damage. Employees are working in Basin. Deaver/ Frannie had different numbers of computer usage than usual. Lovell noticed an increase in people coming into the library the month of February and felt it was because of the Teen Art Exhibit. You could only vote once a day, so people would come in multiple days to vote for their favorite artist.

  2. Greybull update: Gail: got insurance check for items that got damaged: $1,187.00. We might have more damaged items when we unpack things and hope insurance will be receptive to covering these items.  Some of the check was used on paint for accent areas in the library. Ted: City gave library a container to store books in. As of today, carpet is defective.  They’ll have to reorder.  Half was already glued down, so that has to come up.  They might start on the meeting room which means moving shelves multiple times.  Todd will see what’s up – make it right with the carpet company. It will be 10-14 days to get new carpet. Library workers who traveled to Greybull to help clean out the library were paid for the travel time.

  3. Lovell and Basin: Both libraries did inventory of supplies in these libraries. List is provided to all libraries.  Then everyone knows what is available to use before making purchases. These libraries are providing proctoring for Casper College now.

  4. Library workers’ meeting: “Patron Comment” paper will be at library counters.  At manager meeting in February, read and discussed Four Ingredients.

Old Business:

  1. Basin Saturday hours: Statistics for Jan/Feb show that Basin should go down to once a month. We will always do story time & maybe another event on the open Saturday. If “Friends of the Library” want to use the library for a Saturday activity, that can be arranged.

  2. Summer reading Program: Received grant from Wyoming Arts Council to help. Need to apply for next year by April 15. Will need to send something back to Arts Council to show what money is used for. T-shirts for staff ordered. Library workers are getting together to share ideas.

  3. Maintenance issues: Lovell & Basin gutters need fixed. Sink is fixed in Basin. Fire Marshall visited library.  Because no one sleeps in the libraries, there are multiple exits, and we don’t meet the maximum number for the space, we don’t need smoke detectors.  Fire extinguishers have been checked and are in working order.

New business:

  1. Over the next few weeks Gail, Troy, and Maxine will be working on budget. Gail will present the budget to the Commissioners.

  2. Bookkeeper:  Gail would like current bookkeeper to continue working. Bookkeeper will be working mostly from home. She will be doing budgeting also. Salary request for $800/month. It was moved, seconded and approved to offer the salary of $850 per month.

  3. Custodial positions: Staff has been doing job in Basin since end of December. Cynthia has been doing it in Greybull. Would like to combine both positions into one and advertise. Suggestion by board member of starting salary of $11.50 per hour. Gail is told she can make that decision. She and Barb will work together on a job description to advertise.

  4. Wyoming State Report completed. Troy helped with financial part. Made a new list to help keep track of statistics needed for the report to make it easier next year.

  5. Commissioners meeting: It was a meet and greet. It went well.

Motion made by Barbara Anne, seconded by Lea and unanimously voted to end meeting at 5:15 pm.

Minutes respectively submitted by Julie Brown, treasurer

 

Next meeting: Thursday, April 13, 2023, 4:00pm at the Big Horn County Library, Basin

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Library Board Minutes for January 12, 2023

Meeting called to order at 4:00 pm

Approve Agenda: Accepted and Seconded

Motion to Accept Minutes: Approved and Seconded

Financial Report: Approved and Seconded

Director’s Report:

Staff hours off, checking to see.

Personnel: Custodian in Basin quit (Ina), staff filling in at this time/ 6 hrs. allotted for Sandra

Greybull: Update on Water damage

Basin: Doing Fine

Lovell: Linda worked on large patron’s card project for all libraries.

Frannie/Deaver: Doing fine.

Old Business

Holidays 2023 – Motion made and Seconded to Accept Holiday Calendar

Smoke Detectors- Waiting on Jeremy

Basin Saturday Hours – Taking statistics for Jan/February to see if feasible to be open

Branding to Big Horn County Library System- Reached out to State for Ideas/Help

Collaborative work among manager- Kathy will oversee ordering of books for all branches.

New Business

Summer Reading Program – All together now

Flash Drive/ Online Code – Purchased 3

T-shirts for Staff- For Summer Reading program to be worn on Fridays.

Collaborating games/books/décor- Cynthia to lead

Weeding out books- Policy approved for 10 years.

Adjourment: 5:19 pm

Next meeting Lovell Wyoming March 9th, 2023 4:00 pm

Library Board Minutes for October 13th, 2022 4 PM

Meeting called to order at 4:00 PM All board members present, Pat Crumrine, interim director

Approve Agenda: Accepted and Seconded

Motion to Accept Minutes: Approved and Seconded

Into Executive Session 4:05 PM

Out of Executive Session 5:00 PM

Directors Report:

Trudy Craft hired as Library Page Basin, with discussion of hiring another Page

Staff Training, with discussion of Amendments to Policy Handbook

Computers installed and ready

Debit Cards are moving forward

Jeremy approved Lovell roof, and fence is in discussion

Break in at Basin Library 9/29/22 – See Maxine’s notes

Old Business:

Election of Officers: Ted Menke Board Chair, Barbara Green Vice Chair, Julie Brown/Lea Sorenson Secretary-Treasurer

Security Cameras: Still in discussion

New Business:

Staff Training being scheduled

Website: Putting Board Meetings, and  Library Closures and keeping up to date with these

Old Van Keys: Maxine to take title to Treasurer to see if they can be removed

Adjournment 10/13/22 @ 6:00 PM Approved and Seconded

Next Meeting: November 10th, Greybull Library 4 PM

Regular Meeting Minutes of the Library Board of Trustees

Thursday, September 15, 2022, 4:00 PM

Frannie  Branch Library

Called to order: by Chairman Ted Menke at 4:20PM

Attendance: Ted Menke, Julie Brown, Lea Sorenson, Pat Crumrine, Molly Yates

Absent: Barb Fiedler and Barbara Anne Greene

Approval of August minutes: Defer approval of Aug minutes to October board meeting with September minutes

Financial report: Troy wasn’t able to make it. Pat shared the statement and reports. Looks good. Lea moved and Julie 2nd to accept treasurer’s report.

Director’s report:

  • Libraries are starting on their fall activities. See managers’ reports and statistics.

  • Lovell will be having their final Birthday bash on October 11.

  • Lovell and Basin branch managers have been training the Basin employees in the absence of a Basin manager.

  • Branch manager of Lovell has some suggestions for making things run more smoothly in Basin. It was agreed to follow her suggestions as well as her assistant manager’s suggestion concerning overdue books and sites we buy books from.

  • We need to renew MicroMarketing. This is usually done by the Foundation. It was suggested to have the Lovell branch manager send an invoice to the Foundation soon as they have a meeting coming up.

Old Business:

  • Lovell branch: carpets were shampooed Saturday, looks nice. Carelessness during roof repair caused damaged ceiling tiles inside, they need to be replaced. Fence and shed are still damaged from hail storm four years ago. Ted suggested that either he or Barbara Anne talk with Jeremy about the tiles, fence, and shed.

  • New computers are in. Start installing next Thursday, September 22.

  • New Director discussion: We have only received one application. Decided to change salary to $33,000 with recommended 25-30 hours. Insurance is negotiable. Job is County Library Director so needs to be in Basin often. Maxine is still willing to work in Basin helping Troy if the new director wants her there. Decision was made to let another possible applicant know the pay change and allow them to submit resume.

  • It is customary to elect new officers in January. Because we don’t have a secretary right now, Ted appointed Julie and Lea to take turns doing the minutes for the rest of the year. Julie-September, Lea-October, Julie-November, Lea-December.

  • Debit cards: a paper was written to the bank to let them know the board gave approval in May for the branch managers to each have a debit card for postage costs.

  • It was pointed out that our meeting times and locations need to be posted on the library website. A schedule was made for the next 14 months as follows:

                       Thursday, October 13, 2022, 4pm Greybull

Thursday, November 10, 2022, 4pm Greybull

Thursday, December 8, 2022, 4pm Basin

Thursday, January 12, 2023, 4pm Basin

Thursday, February 9, 2023, 4pm Lovell

Thursday, March 9, 2023, 4pm Lovell

Thursday, April 13, 2023, 4pm Greybull

Thursday, May 11, 2023, 4pm Greybull

Thursday, June 8, 2023, 4pm Frannie

Thursday, July 13, 2023, 4pm Basin

Thursday, August 10, 2023, 4pm Basin

Thursday, September 14, 2023, 4pm Frannie (or Wednesday the 13th at Deaver)

Thursday, October 12, 2023 4pm Lovell

Thursday, November 9, 2023 4pm Lovell

 

  • Contact information for board members and staff should be updated now.

  • We will begin posting minutes on website after they are accepted during the next board meeting.

New business:

  • Basin is advertising at their library for a new page. They have had one-person express interest and are waiting on their application.

  • We have one application for the director’s position and a possible second since we increased the amount we are willing to pay. We will be interviewing those we have applications for at the next board meeting, Thursday, October 13, 2022 in Greybull.

  • Suggestion from interim director to give Greybull and Lovell managers bonus for taking over manager responsibilities for Basin as well as extra work done for interim director. After discussion, a motion was made by Lea, seconded by Julie, and unanimously approved to have both ladies keep track of the hours they work in Basin and at home for these extra responsibilities and we will pay them for those hours. We trust them to keep track of those specific hours.

  • We need security cameras added in all libraries. Suggestions were made to check Costco for Ring, have Maxine check with TCI for what they would charge, see if Foundation would be willing to help with the cost.

Executive session:

  • Went into executive meeting at 5:40

  • Came out of executive meeting at 6:07

No other business.

Motion made by Julie, seconded by Lea and unanimously voted to end meeting at 6:08pm.

Minutes respectively submitted by Julie Brown, treasurer

 

Next meeting: Thursday, October 13, 2022, 4:00pm at the Greybull library

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