Regular Meeting Minutes of the Library Board of Trustees

Thursday, September 15, 2022, 4:00 PM

Frannie  Branch Library

Called to order: by Chairman Ted Menke at 4:20PM

Attendance: Ted Menke, Julie Brown, Lea Sorenson, Pat Crumrine, Molly Yates

Absent: Barb Fiedler and Barbara Anne Greene

Approval of August minutes: Defer approval of Aug minutes to October board meeting with September minutes

Financial report: Troy wasn’t able to make it. Pat shared the statement and reports. Looks good. Lea moved and Julie 2nd to accept treasurer’s report.

Director’s report:

• Libraries are starting on their fall activities. See managers’ reports and statistics.

• Lovell will be having their final Birthday bash on October 11.

• Lovell and Basin branch managers have been training the Basin employees in the absence of a Basin manager.

• Branch manager of Lovell has some suggestions for making things run more smoothly in Basin. It was agreed to follow her suggestions as well as her assistant manager’s suggestion concerning overdue books and sites we buy books from.

• We need to renew MicroMarketing. This is usually done by the Foundation. It was suggested to have the Lovell branch manager send an invoice to the Foundation soon as they have a meeting coming up.

Old Business:

• Lovell branch: carpets were shampooed Saturday, looks nice. Carelessness during roof repair caused damaged ceiling tiles inside, they need to be replaced. Fence and shed are still damaged from hail storm four years ago. Ted suggested that either he or Barbara Anne talk with Jeremy about the tiles, fence, and shed.

• New computers are in. Start installing next Thursday, September 22.

• New Director discussion: We have only received one application. Decided to change salary to $33,000 with recommended 25-30 hours. Insurance is negotiable. Job is County Library Director so needs to be in Basin often. Maxine is still willing to work in Basin helping Troy if the new director wants her there. Decision was made to let another possible applicant know the pay change and allow them to submit resume.

• It is customary to elect new officers in January. Because we don’t have a secretary right now, Ted appointed Julie and Lea to take turns doing the minutes for the rest of the year. Julie-September, Lea-October, Julie-November, Lea-December.

• Debit cards: a paper was written to the bank to let them know the board gave approval in May for the branch managers to each have a debit card for postage costs.

• It was pointed out that our meeting times and locations need to be posted on the library website. A schedule was made for the next 14 months as follows:

                       Thursday, October 13, 2022, 4pm Greybull

Thursday, November 10, 2022, 4pm Greybull

Thursday, December 8, 2022, 4pm Basin

Thursday, January 12, 2023, 4pm Basin

Thursday, February 9, 2023, 4pm Lovell

Thursday, March 9, 2023, 4pm Lovell

Thursday, April 13, 2023, 4pm Greybull

Thursday, May 11, 2023, 4pm Greybull

Thursday, June 8, 2023, 4pm Frannie

Thursday, July 13, 2023, 4pm Basin

Thursday, August 10, 2023, 4pm Basin

Thursday, September 14, 2023, 4pm Frannie (or Wednesday the 13th at Deaver)

Thursday, October 12, 2023 4pm Lovell

Thursday, November 9, 2023 4pm Lovell

 

• Contact information for board members and staff should be updated now.

• We will begin posting minutes on website after they are accepted during the next board meeting.

New business:

• Basin is advertising at their library for a new page. They have had one-person express interest and are waiting on their application.

• We have one application for the director’s position and a possible second since we increased the amount we are willing to pay. We will be interviewing those we have applications for at the next board meeting, Thursday, October 13, 2022 in Greybull.

• Suggestion from interim director to give Greybull and Lovell managers bonus for taking over manager responsibilities for Basin as well as extra work done for interim director. After discussion, a motion was made by Lea, seconded by Julie, and unanimously approved to have both ladies keep track of the hours they work in Basin and at home for these extra responsibilities and we will pay them for those hours. We trust them to keep track of those specific hours.

• We need security cameras added in all libraries. Suggestions were made to check Costco for Ring, have Maxine check with TCI for what they would charge, see if Foundation would be willing to help with the cost.

Executive session:

• Went into executive meeting at 5:40

• Came out of executive meeting at 6:07

No other business.

Motion made by Julie, seconded by Lea and unanimously voted to end meeting at 6:08pm.

Minutes respectively submitted by Julie Brown, treasurer

 

Next meeting: Thursday, October 13, 2022, 4:00pm at the Greybull library