Big Horn County Wyoming
Library System
Big Horn County Library
Board Members
Julie Brown - Board Chair
2nd Term - (3 Year Term)
May 11, 2021 - June 30, 2024
Barbara Fiedler
1st Term (3 Year Term)
May 12, 2022 - June 30, 2025
Lea Sorenson - Treasurer
1st Term - (3 Year Term)
May 12, 2022 - June 30, 2025
Nikole Greene
1st Term
June 30, 2023 - June 30, 2024
Ted Menke
2nd Term - (3 Year Term)
July 1, 2022 - June 30, 2025
Library Board Meetings ~ 2024
Meetings are held 2nd Wednesday of every Month
Unless otherwise specified
Date Location Time
January 10 - Greybull Library 2:00 pm
February 7 - Lovell Library 1:00 pm March 13 - Basin 1:00 pm April 10 - Lovell 1:00 pm May 8 - Basin 1:00 pm June 12 - Deaver Library 3:30 pm July 10 - Greybull Library 1:00 pm August 14 - Greybull Library 1:00 pm
September 11 - Lovell Library 1:00 pm
October 9 - Lovell Library 1:00 pm
November 13 - Basin 1:00 pm
December 11 - Basin 1:00 pm
Regular Meeting Minutes of the Library Board of Trustees
April 10, 2024 1:00 PM, Lovell, WY Library
Called to order: Chair Julie Brown @ 12:59
Attendees: Julie Brown, Barb Fiedler, Lea Sorenson, Ted Menke, Nikole Greene, Tina Ely, Troy Butler
Amendments to agenda: Approved
Approval of minutes from last meeting: Approved
Troy's Financial Report: Barb Fiedler made a motion to accept the financial report, Ted Menke seconded. The report was unanimously accepted.
Director's Report: The grant for the Wyoming Arts Council has been submitted.
Statistics Report:
Manager's Report:
a. Basin Library has been ordering new books and held a Riddle Board for young patrons
b. Greybull Library held fun activities and crafts for story time and the Book Club had a very good
discussion over "The Hope Chest"
c. Lovell Library held the monthly Book & Create activity with 45 patrons in attendance and the
Friends held a fundraiser with a raffle for three different Easter Baskets.
Old Business:
a. Advertising for the new Director will continue
New Business:
a. Policy handbook adjustments will be postponed until the hire of a new director.
b. Notary in Greybull will be tabled until next meeting.
c. Ted Menke made a motion to empower Tina Ely to hire a substitute for the Greybull Library; Lea
Sorenson seconded. The motion carried unanimously.
d. Wyoming Workforce Program will be tabled until the hire of a new director.
e. Meeting with the Foundation will be held April 18, 2024
Adjournment: Meeting adjourned at 1:45
Next meeting will be held in Basin on May 8th at 1:00 PM
Addendum to Library Board of Trustees Meeting Minutes
Date: 4/18/2024
Meeting Date: 3/13/2024
Meeting Location: Greybull
Attendance: Julie Brown, Barb Fiedler, Nikole Greene, Ted Menke, Tina Ely
Purpose: The purpose of this Addendum is to update employee names on debit cards and bank accounts.
Update: Cynthia Garay, Julie Craft, Gail Gillard, Maxine Ruppert, are to be removed from Security State Bank debit cards and bank accounts. Evelyn Watkins, Troy Butler, and Ted Menke are to be added to Security State Bank debit cards and bank accounts
Nikole Greene
Secretary
Regular Meeting Minutes of the Library Board of Trustees
March 13, 2024 1:00 PM, Greybull WY Library
Called to order: Chair Julie Brown @ 1:05
Attendees: Julie Brown, Barb Fiedler, Nikole Greene, Ted Menke, Tina Ely
Amendments to agenda: Approved
Approval of minutes from last meeting: Approved
Troy's Financial Report: Admin Expenses over budget due to OCLC expenses. An error in invoices occurred and two payments will be refunded.
Director's Report: Discussion was held with WEX about a new Wyoming Workforce Service Program. Libraries are beginning to prepare for summer reading program.
Manager's Report:
a. Basin Library has started a new Facebook page. The Home school event brought 73 children, and there were 40 attendees at the ice cream social.
b. Greybull Library held its book club and is getting geared up for summer reading program.
c. Lovell Library celebrated Chinese New Year
Old Business:
a. Small revision of Director's job description
New Business:
a. Personnel
Ted Menke moved to go into executive session at 2:06 Barb Fiedler seconded
b. Barb Fiedler made a motion to add Evelynn Watkins and Sandra Wyatt to Security State Bank debit cars and bank accounts. Ted Menke seconded the motion. The motion passed unanimously.
Adjournment: Meeting adjourned at 2:45
Next meeting will be held in Lovell on April 10th at 1:00 PM
Regular Meeting Minutes of the Library Board of Trustees
February 7, 2024
Meeting called to order at 1:04 pm
Attendees: Troy Butler, Tina Ely, Julie Brown, Ted Menke, Lea Sorenson
Recognition of visitors
Amendments to Agenda
Approval of Minutes from last meeting
Troy's financial report: Right now we are below budget
Three bills received from State Library have almost doubled in price, Troy has put call into state
Greybull has new accounts set up - Basin in process of getting set up
Directors Report
a. Two new managers hired, both starting this week
b. Interviews being conducted for staff librarian
Old Business
a. Meeting schedules put online
b. Directors and Managers put on Big Horn County emails
c. Hiring Process for new director- next meeting discuss job description
d. Time cards revamped
New Business
a. Both new manageres started
b. Managers meeting scheduled for last week of February
Adjournment
a. Meeting adjourned @ 2:15
b. Next Meeting in Basin 3/13/24
Re
Regular Meeting Minutes of the Library Board of Trustees
January 10, 2024 2:00 PM, Greybull WY Library
Called to order: Chair Julie Brown @ 1:56 PM
Attendees: Julie Brown, Barb Fieler, Nikole Greene, Lea Sorenson, Ted Menke, Troy Butler
Amendments to agenda: Approved
Troy's Financial Report: Lea Sorenson made a motion to except the financial report. It was seconded and carried.
Ted Menke made a motion for Troy butler or Tina Ely to open a bank account in Basin, WY for petty cash and postage. The motion was seconded and carried.
Director's Report: Tina Ely presented the state report and statistics report. No action was taken.
Manager's Report:
a. Basin Library held a special story time. The children made laminated Christmas ornaments. A Lego Check Out Club was held for the entire month and a Winter Reading Challenge was held for 14 consecutive days.
b. Greybull Library celebrated the Holidazzle on December 1st by handing out take-home ornaments while the Friends of the Library passed out cookies. Lisa Kunkel held her exhibition show for her photography class on the 6th. A joint event was held with the Rec Center making Button Christmas Trees. The Friends of the Library had a very successful book drive for Christmas, Hanukkah, and New Year's books for the children's collection.
c. Lovell Library offered eighteen events for patrons. An activity calendar has been created and posted on social media as well as printed copies. Hour of Code Event, Breakfast with Santa, and Bingo with Santa were some of the highlighted events held.
New Business:
a. Letter of resignation was presented to the board, no action was taken.
b. a brief discussion was held on Co-Interim Managers in Greybull
c. Meeting schedule for the year was discussed. Chair Julie Brown will print a schedule to be posted on the BHCLS website.
d. Staff emails will be readdressed after IT has had a chance to resolve the problem.
e. The process of hiring permanent staff members has begun
Barb Fiedler made a motion to go into executive session for personnel at 2:51 PM. Executive session was temporarily adjourned at 3:20 to hear public comments for Lori Kibby.
Barb Fiedler moved to go back into executive session at 3:25.
Executive session was adjourned at 3:42
Adjournment: 3:43
Next Library Board Meeting: A special meeting will be held the last week of January.
Regular Meeting Minutes of the Library Board of Trustees
December 14, 2023, 11:00 am - 4:00 pm, Greybull WY Library
Called to order: Chair Julie Brown @ 11:00
Attendees: Julie Brown, Barb Fiedler, Nikole Greene, Lea Sorenson, Ted Menke, Troy Butler
Amendments to agenda: Approved
Barb Fiedler moved to go to executive session for personnel, the motion was seconded and carried at 11:09. Executive session was adjourned for lunch at 12:17. Ted Menke moved to go back to executive session, the motion was seconded and carried at 1:00 PM. Executive session temporarily adjourned at 1:59 PM.
Julie Brown moved to approve the budget, it was seconded and carried.
Julie Brown moved to approve the purchase of the new storage shed at the Greybull Library, it was seconded and carried.
Julie Brown moved to go back into executive session for personnel, the motion was seconded and carried at 2:05 PM. Executive session temporarily adjourned at 2:28 PM.
Approval of minutes: Approved
Troy's Financial Report: It was approved, seconded, and unanimously accepted .
Directors Report: No report available
New Business:
a) Job description: No action taken
b) Hire of Interim Director: Ted Menke moved to go back to executive session for personnel, the motion was seconded an carried at 2:50 PM
Executive session was adjourned at 3:03
Barb Fiedler moved to hire Tina Ely as Interim Director at $20.00 per hour for 15 hours a week until a permanent director can be hired. The motion was seconded and unanimously approved.
Adjournment: 3:17 PM
Next Library Board Meeting: January 10, @ 1:30 PM, Greybull Library
Regular Meeting Minutes of the Library Board of Trustees
November 16 2023, 4:00 PM, Greybull WY Library
Called to order: Chair Julie Brown @ 3:54
Attendees: Julie Brown, Barb Fiedler, Nikole Greene, Troy Butler
Amendments to agenda: Approved
Approval of minutes from last meeting: It was approved, seconded, and accepted
Troy's Financial Report: The financial report was approved, seconded, and unanimously approved.
Old Business: Storage Shed for Greybull Library: No action taken
New Business:
a) Meet with Tina Ely: Short interview was conducted for position of Interim Director
b) Director's Job Description: Tabled until next meeting
c) Manager's Job Description: Tabled until next meeting
d) Job Description of Library Assistant: Tabled until next meeting
e) Policy Change for Pay Schedule and Days off: Barbara Fiedler moved to adopt pay schedule policy as of 1/1/2024. It was seconded and approved unanimously
Lea's report on time cards: No action was taken
Director's Report:
a) Statistics:
b) Greybull: A new Facebook page has been created. The pumpkin painting contest had a great turn out and the kids really enjoyed themselves. Trunk or Treat was held by the Friends of the Library. Lisa Kunkle has been hosting a photography class once a week in the meeting room. The final exhibition show will be on Dec. 6th at 6:00 PM. The Holidazzle will take place on Dec 1st. The Friends of the Library will be participating as well as the staff.
c) Basin: CRC invited the library to participate in Kind Fest, a spin on the health fair. Bookmarks and lollipop holders were handed out. On Halloween the library hosted a special Storytime/Halloween party. The children enjoyed trick or treating at the courthouse, listened to several stories read by a volunteer, and painted pumpkins. Trunk or Treat was held at the football field and Sandra volunteered to hand out candy.
d) Lovell: Several new programs have been added to the library in October. Adult Bingo will be held every Monday from 10-11 am, TCT Tech Tutoring is on the 2nd Thursday of each month, Stitch Happens crochet group is held twice a month, and Teen Xtreme Xperiences once a quarter. Halloween activities were hosted. Along with these events, the library participated in the annual state library Snapshot Day, a church youth group came to learn about the card catalog, and The Friends of the Library hosted a book sale.
e) Deaver/Frannie: No Report
Executive Session: Chair Julie Brown moved to go into executive session, the motion was seconded and carried. The session was adjourned.
Adjournment: 5:17pm
Next Library Board Meeting: December 5th @ 10:00 am, Greybull Library
Regular Meeting Minutes of the Library Board of Trustees
October 12, 2023, 4:00 PM, Basin WY Library
Called to order: Chair Julie Brown @ 3:56
Attendees: Julie Brown, Lea Sorenson, Barb Fiedler, Ted Menke, Nikole Greene, Gail Moeller
Amendments to agenda: Approved
Approval of minutes from last meeting: It was approved, seconded, and accepted
Troy's Financial Report: It was approved, seconded, and unanimously accepted
Director's Report:
a) Statistics
b) Greybull: A sip and paint was hosted by Julie Werbelow to celebrate the finish of Adult Summer Reading Program on September 8th. Book Club has resumed with the first discussion being held on September 27th. Trunk or Treat will be held on October 31st from 4:30-6:00. The Friends of the Greybull Library will be passing out treats and have a table of children's books to pass out.
c) Basin: The first story time since summer break was held on September 1st. A zoom meeting was held with Shantry from the state that was very informative.
d) Lovell: Several new activities were offered for September. 1000 Books Before Kindergarten had 34 toddler/preschoolers signed up. Were in the world was a hit with forty-seven passports used. Caldecott and Newberry Programs were held for the 8th year.
e) Deaver/Frannie: Crochet group is being held again.
f) Statistics:
g) Catalog Training: Employees being trained virtually.
Old Business: TCI Update: 1 mobile printing
New Business: TCI to start charging for Wifi. TCT will be offering Tech Tutoring on Wednesdays
Executive Session was held
Adjournment: 5:03 PM
Next Library Board Meeting: November 9th @ 4pm, Greybull Library
Regular Meeting Minutes of the Library Board of Trustees
Thursday, September 14, 4:00 PM, Lovell WY Branch Library
Called to order: Chairman Ted Menke @ 4:00 PM
Attendance: Ted Menke, Julie Brown, Lea Sorenson, Nikole Greene, Barb Fiedler, Gail Gillard, Troy Butler
Amendment to agenda: Approved
Approval of minutes from last meeting: It was approved, seconded and unanimously approved to accept July’s minutes.
Visitors: Angela Butler, and Melissa Cooke
Financial Report: Budget for 2023/24. Commissioners gave a lower amount than anticipated so we discussed cutting the amount of cash on hand. More money to put into the budget for books and personnel. New column for grants added.
Motion to approve contract with Troy Butler Accounting for 2023/24 approved, seconded and unanimously approved to accept.
Directors Report:
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Statistics: Managers should all be using same spreadsheet
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Greybull: Had STEM GKS program offered for student’s grade 2nd-6th. Lisa Kunkle had a Photography Exhibit. Rebecca Kinane had an Art show.
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Basin: Local artist Linda Jolley held a painting class. In the process of weeding the Adult Nonfiction section of the library. Was last month for Maxine.
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Lovell: Celebrated Wyoming statehood with a fun activity for the entire library. The annual teen summer activity was well attended. Casper Science Zone came to Lovell and provided a program for children. Lovell Recreation/Boces is sponsoring a Tween Book Club. Had Back to School Water Carnival.
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Deaver/Frannie: Quiet summer but looking to add activities next summer.
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Catalog Training: All employees are getting trained.
Old Business: Rocky Mountain Power Grant awarded. TCT update lines.
New Business: Election of Officers are as follows: Chairman: Julie Brown, Secretary: Nikole Green w/ help from Barb Fielder, Treasurer: Lea Sorenson. Remove Barbara Anne Green and Maxine Ruppert from Bank accounts- Motion approved. Zoom meeting option in Winter Added-Motion approved
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5:18 PM
Next Library Board Meeting: October 12 @ 4:00 PM